The Expense Entry process in KGRIMS helps record and manage all institutional expenses easily and accurately, ensuring proper tracking of payments and maintaining clear financial records.
Expense Entry Step by Step Guide
The Expense Entry process in KGRIMS helps record and manage all institutional expenses easily and accurately, ensuring proper tracking of payments and maintaining clear financial records.
📝 Note:
Before proceeding, make sure that the institutions, students, and student fee payments are properly recorded in the software. Only then will the amounts reflect correctly in the Expense Master
Step 1: Log in to KGRIMS
Log in to KGRIMS using the Head Office ID to access the dashboard.
Step 2: Open Expense Master
Click on “Expense Master” from the sidebar. A few options will appear — select “Add Expense Entry” to record a new expense.
Step 3: Fill the Expense Form
Complete the form with the required details:
Used In Type – select the relevant type
Used In – specify the area or department
Expense Head – choose the main category of the expense
Expense Sub-Head – select the sub-category (if applicable)
Select Payee – choose the person or entity receiving the payment
Make sure all details are accurate before proceeding.
Step 4: View Payee Details
After selecting the payee, the system will display the Payee Details for verification.
Step 5:
Select Payment Mode like Cash or Online Payment.
Cash Payment Type Mode: Like Institution Cash.
It will show all cash available in each institution’s account.
Step 6:
Fill the form Details of Transaction / Invoice / Bill / Voucher / Receipt Received From Payee and click on Submit.
